PSPB Strategic Planning Committee Meeting
17-18 September 2011
17 September 8 am - 5 pm
18 September 8 am - 3 pm
Swissotel Chicago

Chicago, IL USA
AGENDA
Final Agenda Approval: 18 September 2011

Action Agenda
Category#TimeSubmitterTypePresenterAgenda ItemSupporting Documents
*108:00PSPB SPCProceduralDesmondStart of Day 1 of Meeting
Welcome
Expected Outcome:
All ready for thoughtful discussion and decision making
  1. Welcome
  2. PSPB SPC Seating Chart
  3. Basic Parliamentary Rules
*208:00PSPB SPCProceduralDesmondRoll Call
Expected Outcome:
Establish quorum
  1. PSPB SPC Members
*308:10PSPB SPCMotionDesmondApproval of Meeting Agenda
Expected Outcome:
Understanding of our challenges and timing
 
*408:15PSPB SPCMotionDesmondApproval of Minutes
22 June 2011
Expected Outcome:
Establish starting point
  1. Unapproved IEEE PSPB SPC Minutes of 22 June 2011
S508:20PSPB SPCDiscussionDesmondOpening Remarks:
Strategic Planning Review to Date and Next Steps
Expected Outcome:
Consensus on progress and next steps
 
S608:35PSPB SPCDiscussionHodgesDiscussion of New Style Journal
Part 1 of 9
- Overview of proposal for new style journal
Expected Outcome:
Detailed guidelines for the various aspects of the new journal that follows
  1. Comparison of current Transactions with a possible new open-access series
  2. Survey of Open Access Journals Promoting Light Review with Rapid PostingThe
S709:00PSPB SPCDiscussionHodgesDiscussion of New Style Journal
Part 2 of 9
- SCOPE: what types of articles do we want? How are these different from traditional IEEE transactions and magazines? Should this be 1 big journal or several separate themed titles
 
S809:25PSPB SPCDiscussionHodgesDiscussion of New Style Journal Part 3 of 9
- SOURCES OF ARTICLES: Do we solicit directly from authors or do we rely on editors to pass along administrative rejects?”
  1. 2010 Total Journal Decisions/Rejections/Submissions
*909:45PSPB SPCProceduralDesmondBreak  
S1010:00PSPB SPCDiscussionHodges/HawkinsDiscussion of New Style Journal Part 4 of 9
- PEER REVIEW: What level of peer review should we employ? What level of reader review?
  1. Peer Review
S1110:20PSPB SPCDiscussionHodges/HawkinsDiscussion of New Style Journal Part 5 of 9
- BRANDING: To what degree do we associate this with IEEE?
  1. Branding
S1210:40PSPB SPCDiscussionHodges/HawkinsDiscussion of New Style Journal Part 6 of 9
- WHAT DO READERS GET: just the PDF for free, or HTML, too?
  1. Article Type
S1311:00PSPB SPCDiscussionHodges/MooreDiscussion of New Style Journal Part 7 of 9
- BUSINESS MODEL And FINANCIAL VIABILITY: We plan on this being author paid, open access. Based on our current operating expenses can we be competitively priced?
  1. Open Access Journal (.ppt)
  2. Financial Analysis for Fast Track Open Access Journal
  3. Overlength Paper Charge and Voluntary Page Charge Revenue
S1411:20PSPB SPCDiscussionHodgesDiscussion of New Style Journal Part 8 of 9
- MEASURES OF SUCCESS: If this is an experiment, how do we know if it is a success or failure?
 
S1511:40PSPB SPCDiscussionHodgesDiscussion of New Style Journal Part 9 of 9
- CAN THIS BE STRUCTURED AS AN EXPERIMENT: Is it feasible to call this an experiment? Do we experiment with journals only, conferences only? For how long
 
*1612:00PSPB SPCProceduralDesmondLunch  
S1713:00PSPB SPCDiscussionBellur/GrenierNext Generation of IEEE Xplore – Part 1 of 7
- Overview of Topic
- Overview of planned enhancements to IEEE Xplore
Expected Outcome:
Guidance for dealing with specific questions

  1. Next Generation of IEEE Xplore®
  2. PSPB Report on IEEE Xplore - February 2011 (Background)
S1813:15PSPB SPCDiscussionBellur/GrenierNext Generation of IEEE Xplore – Part 2 of 7
- BIBLIOMETRICS: How can we use bibliometrics to help readers discover important or related articles?
 
S1913:30PSPB SPCDiscussionLightner/Bellur/GrenierNext Generation of IEEE Xplore – Part 3 of 7
- ARTICLE ANNOTATION: How can we support annotation of articles in PDFs? in HTML Documents?
 
S2013:45PSPB SPCDiscussionLightner/Bellur/GrenierNext Generation of IEEE Xplore – Part 4 of 7
- ARTICLE SHARING: How can articles be shared: Only with colleagues with other IEEE services? Everyone?
 
S2114:00PSPB SPCDiscussionBellur/GrenierNext Generation of IEEE Xplore – Part 5 of 7
- PERSONAL COLLECTIONS: Can my file cabinet contain only documents from IEEE or from other sources as well?
 
S2214:15PSPB SPCDiscussionLightner/Bellur/GrenierNext Generation of IEEE Xplore – Part 6 of 7
- TABLET DEVICES: How should Xplore interact with tablet devices? (E.g. download entire issues? Download my file cabinet? Synchronize Tablet and desktop?)
 
S2314:30PSPB SPCDiscussionLightner/Bellur/GrenierNext Generation of IEEE Xplore – Part 7 of 7
- ONLINE Vs. OFFLINE: There is growing attention to cloud based services that require a connection to the internet to function. Should Xplore evolve that way or also offer a capability to view and annotate your articles offline.
 
*2414:45PSPB SPCProceduralDesmondBreak  
S2515:00PSPB SPCReportZappullaREPORTS - Part 1 of 4
- INTERACTIVE CONTENT PROJECT: Status of the project to create interactive articles and the XML conversion necessary to support that
Expected Outcome:
Receive the report

  1. Interactive Content Project - Report for PSPB SPC - September 2011
S2615:30PSPB SPCReportDurniak/HawkinsREPORTS - Part 2 of 4
- THIRD PARTY CONTENT STATUS: Status of the efforts to bring additional content into IEEE Xplore: Journals from China; Former hosting clients of AIP;
- THIRD PARTY CONTENT NEXT STEPS: what are some of the other organizations that have expressed interest? Where might we go to initiate the discussions?
Expected Outcome:
Information update and suggestions for who to contact next
  1. Third Party Partnership
S2716:00PSPB SPCReportLightner/HawkinsREPORTS – Part 3 of 4
- BRANDING OF THIRD PARTY CONTENT: Some third party partners have expressed concern about having their identity overshadowed by IEEE. Do we insist on putting everything onto IEEE Xplore? What are the pros and cons of other options to brand the collective library?
Expected Outcome:
Suggested options
  1. Third Party Branding
S2816:30PSPB SPCReportPickeringREPORTS – Part 4 of 4
- R&D ACTIVITY: Status report on current R&D projects
Expected Outcome:
Information update
  1. R & D
_2916:55PSPB SPCProceduralDesmondAdjourn - End of Day 1
Expected Outcome:
Prepare for the evening
 
_3016:55PSPB SPCProceduralAllSchedule is free  
_3119:00PSPB SPCInfoAllMeet in Hotel Lobby to
Leave for Off-site Dinner
 
_3219:30PSPB SPCInfoAllDinner at:
Rhapsody
65 East Adams St.
Chicago, IL.
Tel +1 312 786 9911
Expected Outcome:
Time to enjoy the company of the group
 
_3322:30PSPB SPCInfoAllSchedule is Free  
*3407:00PSPB SPCProceduralDesmondStart of Day 2 Breakfast  
*3508:00PSPB SPCProceduralDesmondStart of Day 2 of Meeting
Welcome
 
*3608:05PSPB SPCProceduralDesmondRoll Call  
S3708:10PSPB SPCDiscussionMoura/Baillieu/MooreOTHER STRATEGIC ISSUES – Part 1 of 4
- AUTHOR POSTING POLICY: Review of alternatives for implementing new policy as outlined in Ops Manual 8.1.9
- Option for IEEE to supply author with approved version for posting
Expected Outcome:
Answers to specific questions
  1. 8.1.9 Electronic Information Dissemination (marked-up copy)
  2. Posting: 8.1.9 Revision (.ppt)
  3. Interim Response to TAB Discussion Item Concerning IEEE Publication Posting Policy - August 2011
S3808:40PSPB SPCDiscussionSettiOTHER STRATEGIC ISSUES – Part 2 of 4
- SUPPORT For arXiv? Should IEEE provide support for arXiv database at Cornell?
  1. Linking arXiv and Xplore: Is there an opportunity?
S3909:00PSPB SPCDiscussionLightner/Rokne/ Siller/ Wills/ Grenier OTHER STRATEGIC ISSUES – Part 3 of 4
- DATA PUBLISHING: Status of work done by committee
- BIG DATA: what’s the relationship between the trend towards data intensive research and Data Publishing?
- Next steps
  1. Data Publishing - Status of work done by committee - September 2011 (.ppt)
  2. PSPB-SPC Working Group Report on Data Publishing - September 2011 (.doc)
S4009:35PSPB SPCDiscussionDesmondOTHER STRATEGIC ISSUES – Part 4 of 4
- EFFECTIVENESS of SPC:
How effective is the SPC in meeting the expectations of:
- Its members
- PSPB
- The IEEE
- How could it be better?
 
*4109:55PSPB SPCProceduralDesmondBreak  
S4210:10PSPB SPCDiscussionYurkovich/ Setti/ Zurada/ ZappullaEDITORIAL COMPETITIVE POSITIONING - Part 1 of 2
- OVERVIEW: Status of the committee’s work
  1. IEEE Competitive Positioning Report: Author & Editor Services
  2. Report on Competitive Positioning (Zurada .ppt)
  3. Report and Actions from Impact Factor Break-out Group
S4311:10PSPB SPCDiscussionYurkovich/ Setti/ Zurada/ ZappullaEDITORIAL COMPETITIVE POSITIONING - Part 2 of 2
- List of specific issues that require discussion and input from SPC
 
*4412:00PSPB SPCProceduralDesmondLunch  
S4513:00PSPB SPCDiscussionDesmond/Hodges NEXT STEPS – Part 1 of 4
- NEW STYLE JOURNAL : Who needs to do what by when
Expected Outcome:
Answers to specific questions
 
S4613:30PSPB SPCDiscussionDesmondNEXT STEPS - Part 2 of 4
- PSPB-SPC: Specific projects that require additional work for next meeting.
 
S4714:00PSPB SPCDiscussionDesmondNEXT STEPS - Part 3 of 4
- Topics for next meeting
 
B4814:15PSPB SPCProceduralDesmondNEXT STEPS -- Part 4 of 4
- Next Meeting
16 November 2011
5 - 10 PM
Hyatt Regency
New Brunswick, NJ USA
 
_4914:20PSPB SPCDiscussionStoneNew Business
- Watson/IEEE Xplore
 
B5014:25PSPB SPCProceduralDesmondAdjourn  
Reference: Committee / Forum Reports
Category#TimeSubmitterTypePresenterAgenda ItemSupporting Documents
W301 --- PSPB Adhoc OpsInfoMorleyPSPB Operations Manual
  1. PSPB Operations Manual
W302 --- IEEE SPCInfoIEEE SPC 2010IEEE 2010 Strategic and Long-Range Plan
  1. IEEE 2010 Strategic and Long-Range Plan
W303 --- IEEE BoDInfoIEEE Board Of Directors 2011IEEE 2011 Strategic Challenges/Goals
  1. IEEE 2011 Strategic Challenges/Goals
W304 --- PSPB SPCInfoPSPB SPC 2007IEEE Publishing Program
Long-Range Strategic Plan
As Adopted By PSPB November 2007
  1. IEEE Publishing Program Long-Range Strategic Plan - As Adopted By PSPB November 2007
LEGEND 

  ( Go back to top of agenda )

Agenda Sections (column 2 of agenda)
1-199Action Agenda
200-299Consent Agenda
300-399 Reference:Committee / Forum Reports
400-499 Reference:Reports from Representatives
500-599 Reference:Supplemental Reports
ITEM Type (column 5 of agenda)
MOTIONMotion
INFOInformation Item
PROCEDURAL Procedural
REPORTReport
DISCUSSIONDiscussion
ITEM Categories (column 1 of agenda)
SStrategy Discussion
RRefinement of Strategy
PPolicy Determination
BRoutine Business
WWritten Report
*Procedural
MOTION Results (appended to title)
-IN PROCESS-In Process
COMPLETEDDiscussion Completed
FAILEDMotion Failed
PASSEDMotion Passed
PENDINGMotion Pending
POSTPONEDMotion Postponed
PULLED FROM CONSENTPulled from Consent
RECONSIDEREDMotion Reconsidered
TABLEDMotion Tabled
UNFINISHED BUSINESSUnfinished Business
WITHDRAWNMotion Withdrawn
Submitter (column 4 of agenda)
IEEE BoDIEEE Board of Directors
IEEE CCIEEE Conference Committee
IEEE EABIEEE Eductional Activities Board
IEEE HCIEEE History Committee
IEEE MGABIEEE Member and Geographic Activities Board
IEEE MSCIEEE Marketing and Sales Committee
IEEE PressIEEE Press Editorial Board
IEEE PSPBIEEE Publication Services and Products Board
PSPB POEIEEE Panel of Technical Publication Editor
IEEE SABIEEE Standard Association Board
IEEE SPCIEEE Strategic Planning Committee
IEEE TherusIEEE Thesaurus Editorial Board
IEEE USABIEEE USA Board
IEEE WIEIEEE Women in Engineering
PSPB INSTInstitute Editorial Advisory Board
PSPB MEMMember of the Publication Services and Products Board
PSPB PROCProceedings of the IEEE Editorial Board
PSPB FINPSPB Finance Committee
PSPB OPPSPB Operating Committee
PSPB NAPSPB Nominations and Appointments Committee
PSPB PCCPSPB Publishing Conduct Committee
PSPB SPCPSPB Strategic Planning Committee
PSPB CompPSPB Competitive Positioning Committee
PSPB Adhoc OpsPSPB Adhoc Committee on PSPB Operations Manual
PSPB Adhoc CarPSPB Adhoc Careers Committee
PSPB SPECSpectrum Editorial Advisory Board
TAB PSCTAB PSPB Products and Services Committee
TAB PCTAB Periodicals Committee
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